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C.39

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director
Date:	January 24, 2012

Contra

Costa

County

Subject:

HVAC Repairs Matrix

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/24/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Stan Burton, 925-313-7077
cc:	GSD Admin GSD Fiscal Officer GSD Accounting CAO GSD Purchasing GSD Purchasing Auditor Controller GSD Materials Management

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 24, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Matrix HG, in an amount not to exceed $700,000 to provide HVAC Emergency Repairs, for the period December 1, 2011 through November 30, 2014.

FISCAL IMPACT:

This cost is to be funded through Facilities Fiscal Year 2011/12, Fiscal Year 2012/13 and Fiscal Year 2013/14 maintenance budgets.

BACKGROUND:

Facilities Maintenance is responsible for HVAC maintenance and repair for all County buildings. Maintenance is conducted by Facilities Management, but emergency and after hours repairs are sent to outside vendors. Originally bid on Bidsync 1109-011, Marken Mechanical and Matrix HG are the awarded vendors for this work. We are requesting this contract be approved for a period covering the next three years.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, HVAC emergency repairs will not be performed.

CHILDREN'S IMPACT STATEMENT:

No impact.