Agenda

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C. 92

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	January 12, 2010

Contra

Costa

County

Subject:

HSD E-Mail System (Lotus Notes) Annual Software Maintenance Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 01/12/2010

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	David Runt, 313-6228
cc:	Tasha Scott Barbara Borbon Karon Head

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: January 12, 2010
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase Order with International Business Machines (IBM), a Corporation, in an amount not to exceed $104,523, for software upgrades, non-personal services, maintenance on five (5) servers and software licenses covering 2500 users for the Health Services Department's Lotus Notes e-mail application.

FISCAL IMPACT:

100% Enterprise Fund I

BACKGROUND:

The Health Services Division uses the County's standard email application, Lotus Notes, for business email, calendaring and associated activities. This request is for the annual renewal of the software maintenance contract.

BACKGROUND: (CONT'D)

Without renewal, the software will be unsupported by the vendor (IBM) and Health Services will not receive the periodic enhancements and security patches.