Agenda

Return

C. 51

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	August 15, 2023

Contra

Costa

County

Subject:

Purchase Order with Be.Workplace Design

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/15/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor
Federal D. Glover, District V Supervisor

Contact:

Christy Saxton, 925-608-6700

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 15, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Hoover's Commercial Services, Inc. dba Be.Workplace Design, in an amount not to exceed $250,000 to purchase furniture for the permanent supportive housing project under construction at 2555 El Portal Drive, San Pablo for the period from August 15, 2023 through June 30, 2024.

FISCAL IMPACT:

Approval of this purchase order will result in expenditures of up to $250,000 as budgeted in the El Portal Project and will be funded by Homeless Housing, Assistance and Prevention (HHAP) state funding.

BACKGROUND:

Health Services’ Health, Housing and Homeless Division is managing the El Portal Micro-Housing Project located in San Pablo, California. It will provide 54 units of micro-housing for homeless single adults with disabilities. Each unit is equipped with a bathroom, a shower and a kitchenette. Services will be offered on-site and tailored to an individual’s needs. Services can include case management, primary and behavioral healthcare, life skills support, medication, and money management.

The investment of furnished units at move-in will assist in expediting the placement of individuals needing housing which supports the Board’s goals of:
- Reducing unsheltered homelessness
- Expanding housing options available for persons experiencing homelessness or at-risk of homelessness
- Leveraging available state funding to achieve our housing goals

On September 7, 2021 the Board of Supervisors approved agenda item C.79 to execute a Participating Addendum with Kimball Office, Inc., in an amount not to exceed $1,000,000, for the distribution of various furniture, design and installation services for use by all County Departments, during the period from September 7, 2021 through April 30, 2024, under the terms of a Master Contract awarded by the University of California, Office of the President (UC), and distributed through Be. Workplace Design.

The vendor was selected because they are on the county approved vendor list and have special knowledge of residential use. They are using materials that are meet county standards and as well as environmental standards. This vendor is able to deliver the furniture in a timely fashion for install upon project completion. The furniture to be purchased will be used for the lobby, offices, community room and clients rooms. Without this order, we will not be able to furnish the apartments on time or with the right equipment.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved the project could be delayed and the units would not be move-in ready which may result in clients with furniture being placed faster than those without. The purpose of having standardized furniture is to be move-in ready and the units are equitable in amenities.