Agenda

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C. 30

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	August 1, 2023

Contra

Costa

County

Subject:

Budget Amendment to move FY 22/23 funds from Information Technology (0147) to Public Works (0111- Plant Acq-office Bldgs)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/01/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Michelle Colefield, 608-4033

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 1, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE FY 2022-23 Appropriation and Revenue Adjustment No. BDA-23-00218 and AUTHORIZE the transfer of appropriations in the amount of $155,000 from the Department of Information Technology to Public Works Plant Acquisitions for the replacement of a fire suppression system.

FISCAL IMPACT:

This action increases appropriations in Public Works Plant Acquisitions (0111) by $155,000 and reduces appropriations in Information Technology (0147) by that amount.

BACKGROUND:

The Department of Information Technology (DoIT) is working with Public Works to replace the FM200 fire suppression system, as it is in disrepair, and presents a hazard to the County's primary data center. Due to the age of the wall unit, replacement parts are no longer available. The system requires a full replacement that can provide proper monitoring and fault detection and complies with current fire safety standards. A recent site survey provided the following status of the current system: 1) The Data Center fire suppression system is over 25 years old, and the Fire Alarm panel and replacement parts are obsolete and no longer available. 2) There was a recent incident when a discharge occurred in one zone due to a defective part. DoIT's halon support determined that based on the series of lights being displayed on the wall control unit, there is a faulty circuit switch that controls the halon activation in the UPS room. The Halon in the UPS room can trigger automatically without warning and must be disabled though a sequence of manual interventions resulting in unplugging the panel's battery. If the battery does not become disengaged within 1 hour, the wall unit will activate all the halon alarms and dispatch the fire department. 3) The current Data Center fire alarm system does not meet current NFPA codes. This project is urgent in nature, as protection of the County's primary data center is of utmost importance.

CONSEQUENCE OF NEGATIVE ACTION:

If this action is not approved, there will be insufficient funds in Public Works Plant Acquisitions (0111) to complete the data center fire suppression system replacement, which is critical to protecting the County's primary data center in the event of fire.

CHILDREN'S IMPACT STATEMENT:

None