Agenda

Return

C. 55

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	August 1, 2023

Contra

Costa

County

Subject:

Contract with VFA, Inc., for Facility Condition Assessments of the County building facility portfolio.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/01/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jeffrey K Acuff 925-957-2487

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 1, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

AUTHORIZE the Public Works Director, or designee, to execute an agreement with VFA, Inc., in an amount not to exceed $700,000, for facility condition assessments of the County building facility portfolio and assistance in capital planning activities for a term of five years, effective August 1, 2023, Countywide. (100% General Fund Capital Reserves)

FISCAL IMPACT:

The cost of the facility conditions assessments and support will be $700,000 total. Average yearly charges for the next 5 year to be $140,000/year. (100% General Fund Capital Reserves)

BACKGROUND:

The County recently completed Facility Condition Assessments (FCA) for the entire building asset portfolio with the assistance of VFA, Inc. (formerly Accruent). These assessments were used to develop capital planning scenarios for deferred maintenance requirements as well as to identify deferred maintenance priorities. Ideally, an FCA should be performed approximately every five years to assess the condition and amount of deferred maintenance in the building portfolio to guide capital facilities spending and planning in future years. Staff recommend regularly maintaining and updating portions of the building portfolio to ensure FCA data is current and accurate. The proposed FCA contract with VFA, Inc. will update approximately 20% of the County’s building portfolio annually for the next 5 years. The first set of assessments are anticipated to occur at the end of 2023 or early 2024.

CONSEQUENCE OF NEGATIVE ACTION:

Not approving this action will prevent timely updating of the County’s facility condition assessment data, which is used for deferred maintenance planning efforts.