Agenda

Return

C. 67

To:	Board of Supervisors
From:	Monica Nino, County Administrator
Date:	August 1, 2023

Contra

Costa

County

Subject:

Contract Amendment with Sherpa Government Solutions, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/01/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Laura Strobel (925) 655-2058

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 1, 2023
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Sherpa Government Solutions, LLC, to increase the payment limit by $76,936 to a new payment limit of $359,130 to provide vendor-hosted cloud support for the County budget system, with no change to the term.

FISCAL IMPACT:

The total cost of $359,130 will be funded by the General Fund.

BACKGROUND:

The County replaced the Budget Reporting and Analysis Software (CGI Inc.) with the Budget Formulation and Management System (Sherpa Government Solutions) in 2016. Since 2016, the County has hosted the software on the premises with the vendor providing in-house hosting support. The server operating systems as well as physical hardware will soon be out of support and needing replacement. The County Administrator's Office, after discussions with the Department of Information Technology and Sherpa Government Solutions (the vendor), is recommending that the contract be amended to obligate the vendor to provide a cloud-hosted budget system for the duration of the contract term. If approved, the vendor will be responsible for all hardware, network setup, network maintenance, data back-up and security, and disaster recovery.

CONSEQUENCE OF NEGATIVE ACTION:

The County will need to identify an alternative cloud-hosting solution or replace the current hardware and operating systems.