Agenda

Return

C.35

To:	Board of Supervisors
From:	Anne Cain, Librarian
Date:	April 28, 2009

Contra

Costa

County

Subject:

Approve and Authorize the Librarian, or designee, to execute a four-year contract with OverDrive, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/28/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	925-927-3228
cc:	cia court Anne Cain Corinne Kelly

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 28, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and Authorize the Librarian, or designee, to execute a four-year contract with OverDrive, Inc. in an amount not to exceed $57,600 with limited contractor indemnification and liability, to provide digital access to audio books, eBooks, music, and videos to lend to patrons for download from May 1, 2009 through April 30, 2013.

FISCAL IMPACT:

The total amount of the contract is $57,600 and is included in the Library’s 2009/10 budget.

BACKGROUND:

The Contra Costa County Library has offered digital collections of audio books, eBooks, video, and music since 2000. Previously, the Library obtained OverDrive’s services through the OverDrive Northern California Digital Library, a consortium of Califa, a library membership-based service bureau that provides value-added discount pricing. As of September 2008, OverDrive, Inc. discontinued its partnership with Califa and Northern California libraries need to transition to individual contract status in order to continue the provision of digital collections. As a result of the transition the Library was able to obtain this contract at a savings of $2,600 annually with a one time contribution of $12,000 worth of materials from OverDrive, Inc. as an opening day collection.

The Library has actively and successfully implemented and marketed library services to commuters since a 2001 article in the Contra Costa Times published a report on commute times stating that Contra Costa County workers have the 10th worst commute in the nation and the longest commute time west of the Mississippi River as well as the longest in the Bay Area. These statistics are reaffirmed in a January 26, 2006 Contra Costa Times article. According to 2010 projections, produced by the Metropolitan Transportation Commission and the Association of Bay Area Government (ABAG) in 2003, 63,508 people will commute daily to San Francisco from Contra Costa County; 120, 274 will commute to Alameda County; 15,169 will commute to Santa Clara County; and 12,648 will commute to San Mateo County. A more recent report from ABAG states that today 40% of Contra Costa County residents – compared to 30% of all Bay Area residents - work in one of the eight other Bay Area counties or outside the region. With a population of over one million, commuters number approximately 402,600 workers.

Having access to thousands of digital titles that can be downloaded to a mobile device, to a computer, or burned to disc for convenient listening assists customers in obtaining reading material at any time, 24/7. Also, through the individual contract with OverDrive, Macintosh [MAC, Apple, iPod] users will have access to a Macintosh-based platform and the popular MP3 format.

For warranty issues, this contract has a limitation of liability and conditional indemnification that has been reviewed with County Counsel.