Agenda

Return

SD. 5

To:	Board of Supervisors
From:	Anne Cain, Librarian
Date:	April 28, 2009

Contra

Costa

County

Subject:

Receive an update from the Librarian about discussions with cities relating to library funding for FY 2009/10

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/28/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

Speaker: Rollie Katz, Public Employees' Union Local 1

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

(925) 927-3201

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 28, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Receive an update from the County Librarian on discussions with cities relating to library funding for FY 2009/10 and library hour reductions.

FISCAL IMPACT:

No fiscal impact

BACKGROUND:

During the March 31, 2009 adoption of FY 2009-10 County Recommended and County Special District Budgets the Board of Supervisors requested the Librarian return in April to provide an update regarding library hour reductions after working with the cities.

BACKGROUND: (CONT'D)

On May 1, 2007, the Board authorized the County Librarian to discuss recommendations from a Public Manager's Association (PMA) subcommittee with the entire PMA group to transfer facility related responsibilities to the cities. On October 30, 2007, the Board's Capital Facilities committee approved the concept of transferring the property/facility management functions and costs to the cities. The FY 2009/10 budget adopted on March 31, 2009 included a reduction of $1.2 million in library facility-related costs.

Since the Board's adoption of the budget on March 31, 2009, the following steps have been taken:

1. The County Administrator, County Librarian and the County's Real Estate Manager met with the Public Manager's Association on April 9 to present a draft Facility Ownership and Responsibility Status report as well as costs for the cities for FY 2009/10 based on the cities assuming all costs for property and facility management, the discussions included the possibility of reducing hours.

2. The costs presented include a base level of 35 open hours at 22 of the 25 community libraries, with Crockett, Rodeo and Bay Point funded at 18 hours. Cities that do not assume responsibility for the facility related costs will have open hours reduced at those community libraries in order to cover the facility related costs. These costs are included on the attached spreadsheet.

3. Letters have gone out to all cities describing their options and costs for FY 2009/10. Follow-up meetings are being scheduled at the request of individual cities.

4. A draft time line has been developed for the steps in the library workforce reduction process in conformance with MOU requirements.

5. The County Library has worked with County Counsel and General Services to develop a template uniform agreement that can be used with the cities to replace the existing agreements that were negotiated at different times going back to 1940. At the April 9 PMA meeting, a subcommittee of the City Managers from Walnut Creek, Lafayette, San Ramon and Danville volunteered to work with the County on the draft agreement.