Agenda

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C.63

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	April 21, 2009

Contra

Costa

County

Subject:

Purchase Of Toshiba Private Box Exchange (PBX)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/21/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ed Woo 925 383 2688
cc:	Barbara Riveira Kevin Berenson John Buckhalt Gary Malmgrem

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 21, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Toshiba America Information Systems Inc., on behalf of the Department of Information Technology, in an amount not to exced $151,098 to purchase Toshiba PBX systems.

FISCAL IMPACT:

The cost of $151,098 is budgeted under FY 2008/2009 and is charged back to user Departments through telecommunication charges.

BACKGROUND:

There are approximately 70 County offices which use the Toshiba brand PBX, (almost all of the locations have models that are over 8 years old), the typical production life cycle is 7 years. The procurement of these 10 PBX units will allow us replace 10 of the oldest units (which are still working). Then, we can use the parts from these “retired” units to maintain the remaining units, until they are retired from production; thus, enabling us to continue our “Technology Refresh” project. More over, the new Toshiba units will also allow our users to continue to use their existing telephone sets. This aspect will provide a significant amount in savings in both labor and materials, since we can avoid the replacement of the user’s telephone set.

In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.