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C. 1

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	November 1, 2011

Contra

Costa

County

Subject:

Cooperative Work Agreement to submit to Caltrans to extend use of Federal Funds for Iron Horse Trail Pedestrian Overcrossing Project No.: 0662-6R4078

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/01/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Jason Chen, (925) 313-2299
cc:	J. Chen Liza Mangabay, Finance Rob Tavenier, Design/Construction

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 1, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to sign and submit a Cooperative Work Agreement (CWA) extension request to California Department of Transportation (Caltrans) and California Department of Finance to extend the use of federal funds allocated to Iron Horse Trail Pedestrian Overcrossing Project to June 30, 2013.

FISCAL IMPACT:

Contra Costa County was awarded federal funding for the Iron Horse Trail Pedestrian Overcrossing Project. In 2001, a portion of these funds were allocated for expenditure with a reversion date of June 30, 2012, after which, the unspent balance of allocated funds would be lost. This Cooperative Work Agreement request, subject to final approval by the California State Department of Finance, extends the deadline for using the unspent fund balance for up to one year.

BACKGROUND:

On June 10, 2003, the Board approved the design of the pedestrian overcrossing at Treat Boulevard. This project provides for pedestrian and bicycle safety when crossing the heavily trafficked Treat Boulevard. The bridge will also link discontinuous sections of the Iron Horse Trail. The Preliminary Engineering phase of the Iron Horse Trail Pedestrian Project was awarded with federal funds. Approximately $33,000 of these funds, which are currently available for expenditure, will expire on June 30, 2012 unless a CWA is put into place to extend the expenditure deadline for up to one year. These funds will be needed beyond the June 30, 2012 deadline in order to shift the Preliminary Engineering phase funds to the Construction phase. The funds cannot be shifted until the final construction invoice to Caltrans, which is being delayed due to a lighting issue. In order to ensure that funds are available to complete the funding shift, the Public Works Department recommends requesting this one-year funding extension.

CONSEQUENCE OF NEGATIVE ACTION:

An extension request for the funds awarded for the Iron Horse Trail Pedestrian Overcrossing Project will not be signed and submitted, and those funds will not be available for the funding shift from the Preliminary Engineering phase to the Construction phase of the project unless the project is closed out by June 30, 2012.

CHILDREN'S IMPACT STATEMENT:

None.