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C.57
To: Board of Supervisors
From: Warren Rupf, Sheriff-Coroner
Date: November  10, 2009
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Purchase Order - ECS: Engineered Control Systems
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   11/10/2009
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Eileen Devlin, 335-1557
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     November  10, 2009
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

RATIFY the purchase of equipment and services by the Purchasing Agent, on behalf or the Sheriff-Coroner, from ECS - Engineered Control Systems for the replacement of the intercom system at the West County Detention Facility in an amount not to exceed $141,500.

FISCAL IMPACT:

$141,500; 100% County Capital Reserve Fund.

BACKGROUND:

EMERGENCY ACTION ITEM: The Stentofon intercom exchange controller, the primary communications system utilized by all staff members at the West County Detention Facility (WCDF), is no longer functioning. This vital piece of mission critical equipment promotes the safe, secure, and constitutionally sound operation of the facility, providing a critical link during routine and emergency operations. It enables communication between visitors, professional visitors/attorneys, emergency responders from medical, mental health and sworn personnel, allowing for appropriate management of inmate population.  
BACKGROUND: (CONT'D)
  
Due to the urgency and critical need to immediately replace this equipment, the General Services Department solicited informal bids for the purchase and installation of a Stentofon system at the WCDF. Of the two bids submitted, vendor ECS – Engineered Control Systems was selected because it met system installation requirements, offered an extensive parts and labor warranty, and was a previous installer of the same equipment in the Martinez Detention Facility.   
  
This action waives the formal bidding process and allows vendor ECS-Engineered Control Systems to be selected for the project.  
CONSEQUENCE OF NEGATIVE ACTION:

Our inability to efficiently communicate with staff is seriously undermining security and the ability of emergency responders to render the aid we are required to provide.
CHILDREN'S IMPACT STATEMENT:

  

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