Agenda

Return

C.39

To:	Board of Supervisors
From:	Stephen L. Weir, Clerk-Recorder
Date:	November 3, 2009

Contra

Costa

County

Subject:

APPROVE AND AUTHORIZE Addendum to Existing Contract with Election Systems & Software, Inc. (ES&S) for CA 3.0.1.1 Upgrade

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/03/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Candy Lopez, 335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 3, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE AND AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with Election Systems & Software, Inc. (ES&S), effective November 4, 2009, to increase the payment limit by $61,918 to a new payment limit not to exceed $13,499,598 to upgrade the vote tabulation system to California 3.0.1.1, with no change to the original contract term of February 15, 2005 through December 31, 2010.

FISCAL IMPACT:

The cost of the parts and services needed to install the upgrade is $61,918. Hardware and firmware licenses, maintenance and support is covered by the original contract through December 31, 2010.

FISCAL IMPACT: (CONT'D)

Contra Costa is eligible for grant funding through the Federal Help America Vote Act (HAVA). The grant funding is secured through a state contract executed in 2008 with an expiration date of December 31, 2010, at which time Contra Costa's unspent allocation will revert back to the state.

BACKGROUND:

The upgrade will allow Contra Costa to utilize certified improvements made to the system since the original purchase in 2005.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to purchase the parts and service needed to install this upgrade will prevent Contra Costa from taking advantage of improvements to the election tabulation system firmware, software and equipment prior to the 2010 state and local elections. If the purchase is not made and reimbursement requested before December 31, 2010, Contra Costa will lose the ability to pay for this upgrade with Federal funding. Future purchase of the upgrade will require the expenditure of General Fund monies.