Agenda

Return

C.55

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	November 3, 2009

Contra

Costa

County

Subject:

Amendment #26-539-1 with RecordXpress of California, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/03/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Dianne Dunn Bowie, 370-5067
cc:	Tasha Scott Barbara Borbon

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 3, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment Agreement #26-539-1 with RecordXpress of California, LLC, a limited liability company, effective August 1, 2009, to amend Contract #26-539, to increase the payment limit by $1,780,000, from $1,125,000 to a new payment limit of $2,905,000 and to extend the term from July 31, 2010 through July 31, 2013.

FISCAL IMPACT:

This Contract is funded 100% by Enterprise Fund I.

BACKGROUND:

On August 16, 2005, the Board of Supervisors approved Contract #26-539 with RecordXpress of California, LLC, for the period from August 1, 2005 through July 31, 2010, to provide off-site storage of records, including 24 hours per day/ 7 days per week pick-up and retrieval services, management of the process of storage, retrieval, and re-file of all hard-copy and radiological records, as well as secured destruction of records held in storage (primarily patient medical records), for Contra Costa Regional Medical Center and Contra Costa Health Centers, and other designated Health Services Department Divisions.

At the time of negotiations in 2005, the Payment Limit was based on target levels of utilization however due to additional utilization, the Contract Payment Limit has now been exhausted. This Amendment has been negotiated to extend the services for an additional three (3) years, establish favorable service charges effective August 1, 2009 with no further rate increases and increase the Contract Payment Limit to cover charges through July 2013.

Approval of Contract Amendment Agreement #26-539-1 will allow the Contractor to provide additional record storage for the Health Services Department, through July 31, 2013.