Agenda

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C.15

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	April 21, 2009

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Stantec Counseling, Inc. Project No.: Various

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 04/21/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Susan Cohen, 313-2160

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: April 21, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Stantec Consulting, Inc. in the amount of $250,000 for landscape architectural services for the period April 1, 2009 through March 31, 2011.

FISCAL IMPACT:

There is no impact to the County General Fund. Services are paid by Special District Funds (100%).

BACKGROUND:

Special Districts and Construction staff conducted a search for consultants to provide Countywide Landscape Architectural services. Staff contacted 46 firms and requested a Letter of Interest and Statement of Qualification (SOQ) by December 23, 2008 in order to be considered for a contract. These firms would do projects primarily for areas to be annexed into the countywide LL-2 landscape district or within County Service Areas.

BACKGROUND: (CONT'D)

Of the 46 firms contacted, 11 submitted Letters of Interest and SOQ’s, and from these the Special Districts Section chose three firms based on their unique qualifications and staff need. Stantec Consulting, Inc. was one of the firms selected. Special Districts requires a landscape architectural firm to ensure that the landscape areas it manages are designed, constructed and maintained in accordance with the Public Works Department’s Landscape Standards and the Master Plan for Countywide parks. Additionally, a firm is needed to provide playground safety inspections, maintenance inspections, design work and similar services. Services are paid by through various Special Districts funds.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board approval, Special Districts will not be able to provide these services with the required level of expertise needed to ensure that the landscape areas it manages are designed, constructed and maintained in accordance with the Public Works Department's Landscape Standards.