Agenda

Return

C. 28

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	August 8, 2023

Contra

Costa

County

Subject:

Approve Planet Technologies, Inc. contract extension

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/08/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

C. Youngblood (925) 608-4964

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 8, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Planet Technologies, Inc. to extend the term from August 1, 2023 to December 31, 2023, with no change to the payment limit of $328,000 to upgrade the department-wide communication system known as STARS (Shared Text Automated Retrieval System).

FISCAL IMPACT:

This contract is funded with 6% County, 59% Federal, 35% State revenues, all of which is already budgeted in FY 2023-2024.

BACKGROUND:

The Employment and Human Services Department (EHSD) executed a contract with Planet Technologies on August 1, 2021, in the amount of $99,000, to upgrade its department-wide communications system STARS (Shared Text Automated Retrieval System). On May 3, 2022 (C.21), the Board of Supervisors (BOS) approved a contract amendment and extension, to add to the scope of work, and to increase the payment limit by $215,000 to a new total $314,000. The increase in payment limit should have been in the amount of $229,000 and the new payment limit of the contract amendment/extension thus should be $328,000. The correction was made via a contract amendment approved by the board on April 4, 2023 (C.71). The performance requirements described in the original contract amendment remained the same.

This board order is to approve a contract extension to December 31, 2023 in order to provide the time necessary to complete this project. There is no change to the scope of work or payment limit.

CONSEQUENCE OF NEGATIVE ACTION:

The department will be unable to go forward with the communication system upgrade which will have a negative impact to serving our clients.