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C. 29

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	August 8, 2023

Contra

Costa

County

Subject:

Purchase Order Amendment with Southland Envelope

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/08/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Dale Morseman (925) 655-4501

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 8, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, an amendment to the purchase order with Southland Envelope (Purchase Order No. 024245), to increase the payment limit by $150,000 to a new payment limit of $349,990 and extend the term through June 30, 2024, for miscellaneous envelopes as needed by Contra Costa County Print and Mail Services, Countywide.

FISCAL IMPACT:

The cost of envelopes is initially charged to the General Fund but recovered through charges to the County Departments. (100% User Departments)

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, cost for envelopes may increase.

BACKGROUND:

All envelope products are purchased in volume and are used by the Print and Mail Services division for printing requests received from County departments. The cost of the envelopes is charged back to the departments. This allows the County to purchase in bulk and save money. Southland Envelope is a long-established vendor that was selected because of their quality, pricing and service.

They manufacture a variety of envelopes used by County departments. Southland Envelope provides the necessary products in a timely manner enabling Print and Mail Services to meet the needs of the departments. Many print orders from County Departments are rush jobs and Southland Envelope delivers next day on most orders while offering competitive pricing.