Agenda

Return

C. 44

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	August 1, 2023

Contra

Costa

County

Subject:

Summit Food Service

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/01/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Abigail Balana, 925-655-0008

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 1, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Summit Food Service, including mutual indemnification, in an amount not to exceed $9,000,000 to provide food service for inmates, employees, guests and other persons at the Office of the Sheriff's West County Detention Facility, Martinez Detention Facility and Marsh Creek Detention Facility for the period July 1, 2023 through June 30, 2026, plus two optional one-year term extensions.

FISCAL IMPACT:

Approval of this request will result in up to $9,000,000 in contractual service expenditures over a three-year period and will be funded 100% by the Sheriff's Office budgeted General Fund.

BACKGROUND:

Summit Food Service will provide food procurement, menu planning and nutritional review of inmate meals per the Title 15 Minimum Standards for Local Detention Facilities, which requires a minimum diet based on specific caloric requirements and necessitates an annual review by a registered dietician. The current inmate menu has not been adequately updated by a registered dietician to reflect contemporary needs, especially as it relates to medical diets. Additionally, with the rising cost of food, contracting for procurement allows the County to access price discounts otherwise unavailable to us. This contract went out to bid on December 2022 with three companies bidding. After review, Summit Food Service was ultimately awarded the bid.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, our inmate menu may be subject to scrutiny as it has had limited updates, particularly as it relates to the medical diets prescribed by the Detention Medical Staff, and in some cases, may not be compliant with Title 15 Minimum Standards. Additionally, our current method of food procurement and preparation does not adequately address emergency food contingencies such as natural disasters or staffing crises.