Agenda

Return

C. 49

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	August 1, 2023

Contra

Costa

County

Subject:

Contract with OfficeSpace Software, Inc., for Subscription-Based Workplace Management Software Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/01/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

V. Kaplan, (925) 608-5052

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 1, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute, on behalf of the Employment and Human Services Department a Subscription Services Agreement with OfficeSpace Software Inc., for hosted space planning software and services, in the amount of $85,715 for the period July 19, 2023 through June 30, 2026.

FISCAL IMPACT:

This contract is funded with 59% Federal, 35% State, and 6% County General Funds, one-third of which is budgeted in FY 2023-24, one-third will be included in the FY 2024-25 budget, and one-third will be included in the FY 2025-26 budget.

BACKGROUND:

Employment and Human Services Department (EHSD) has many locations throughout Contra Costa County. EHSD’s employee directory provides the work location for each employee, but it does not indicate where each employee sits within that location. Having OfficeSpace Software, Inc. (OfficeSpace) allows EHSD to see exactly where a specific employee sits which has been very beneficial for COVID-19 tracking purposes. OfficeSpace is also necessary for EHSD to have when working on space planning needs for the department. The Subscription Services Agreement obligates the County to indemnify the vendor for claims that County data infringes a third party’s rights and for violation of applicable law. The agreement limits the vendor’s liability under the contract to the amount paid in the twelve months preceding the claim.

CONSEQUENCE OF NEGATIVE ACTION:

If the OfficeSpace Subscription Services Agreement is not approved, EHSD will have difficulties conducting COVID-19 contact tracing as needed. In addition, EHSD space planning needs will also be severely impacted.