Agenda

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C. 52

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	August 1, 2023

Contra

Costa

County

Subject:

APPROVE a Purchase Order Amendment with Kelly Paper Company.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/01/2023

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Ken Carlson, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Dale Morseman (925) 655-4501

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 1, 2023
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, an amendment to the purchase order with Kelly Paper Company (Purchase Order No. 024471), to increase the payment limit by $100,000 to a new payment limit of $299,990, extend the term through June 30, 2024, and modify the purchase order to include for both miscellaneous paper products and printing-related items, Countywide.

FISCAL IMPACT:

The cost of paper is initially charged to the General Fund but recovered through charges to the County Departments. (100% Department User Fees)

BACKGROUND:

All paper products are purchased in volume and are used by the Print and Mail Services division for printing requests received from County departments. The cost of paper is charged back to the departments. This allows the County to purchase in bulk and save money.

BACKGROUND: (CONT'D)

Kelly Paper Company is a long-established local vendor and was selected because of their proximity to Print and Mail Services. They stock a variety of specialty papers and envelopes used by County departments. Kelly Paper provides the necessary products in a timely manner enabling Print and Mail Services to meet the needs of the departments. Many print orders from County Departments are rush jobs and Kelly Paper Company delivers same day on most orders and offers competitive pricing.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, cost for paper may increase.