Agenda

Return

C.36

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	November 8, 2011

Contra

Costa

County

Subject:

Purchase Order with Hyland Software, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/08/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Godley, 957-5410
cc:	Tasha Scott Demetria Gary Tara Benedict

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 8, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department to execute a Purchase Order to Hyland Software, Inc. in the amount not to exceed $877,000 for software, hardware and annual maintenance of the OnBase scanning and archiving system in the Health Services Department.

FISCAL IMPACT:

This Purchase is fully paid for from (a) the Medicare & Medicaid Electronic Health Records (EHR) Incentive Program of the American Recovery & Reinvestment Act (ARRA) and (b) the Delivery System Reform and Incentive Pool (DSRIP) funding.

BACKGROUND:

The Health Services Department is an existing customer of Hyland Software, Inc. and has been using the OnBase scanning and archiving system for several years. This request is for the additional software licenses, services, and maintenance needed to expand the use of OnBase with the Epic Electronic Medical Record (EMR).

CONSEQUENCE OF NEGATIVE ACTION:

If this Purchase is not approved, the Health Services Department would not have the OnBase scanning and archiving system and the EHR will not be a complete medical record.

CHILDREN'S IMPACT STATEMENT:

Not applicable.