RECOMMENDATION(S):
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee to execute a contract with Ricoh, USA, Inc., in an amount not to exceed $175,000 for scanning and indexing services for the term January 1, 2019 through December 31, 2021.
FISCAL IMPACT:
$175,000 General Fund; Budgeted.
BACKGROUND:
The Office of the Sheriff-Coroner will be moving out of 651 Pine Street in Martinez, and into the new Public Safety Building located at Muir Road and Glacier Drive in Martinez. The Office of the Sheriff-Coroner has a backlog of files currently kept at 651 Pine Street in Martinez that need to be scanned and cataloged in preparation for the move to the new building. Scanning of the nearly 2 million files will help to reduce the paper footprint of the Sheriff-Coroner and help the agency move to a digital filing system. Due to the amount of scanning needed to be conducted, it is imperative to have an outside contractor completed the work.
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